This article provides an overview of the functionality description, allowing the integration of COA with the accounting system of the client’s choice. In addition, a description of the available configuration options.

• The Chart of Accounts (COA) Setup
• Restricting COA
• Restricting Service Types
• Service Item
• Franchise Setup

The Chart of Accounts (COA) Setup

To set up the Chart of Accounts (COA), simply follow the steps below:

• Navigate to Setup

• Select Prices & Finances

• Click the Chart of Accounts

• A new window containing the full chart of accounts will appear after clicking the COA link

• On the Edit Account section after clicking an account, it allows creating deleting and editing existing COA Items.

Note: Corporate COA settings are the same for All 3 Accounting systems Vonigo currently integrates QBO, QBD, Xero.

Restricting COA

Although COA is generic it can be restricted on a franchise per franchise basis. We have an option to restrict the accounts that are sent over to QuickBooks or Xero. When Base COA Only is checked, the accounts that are synced are:

• Income

• Current Liability

• Undeposited Funds

• Accounts Receivable.

In addition to that from the abovementioned list, ONLY COA associated with the current franchise price list and assigned to the actual invoices will be moved over.

Restricting Services Types

The system allows restricting assignment service types to the franchises and as a result, limiting actual price list items list and COA exposed to the QB or Xero synchronization. This is relevant in multi-franchise environments, you may want to filter out which income accounts appear for which franchise (or business unit).

Service Item

COA has to be assigned to a service item in order to move line items for Invoices Quotes and Sales Receipt

In order to assign COA to price items go to the Corporate price list:

• Navigate to Setup

• Select the Prices & Finance

• Click on the Price Lists

• Select a relevant price list

• Click on edit against a price list item

• Open price item and adjust COA

Note: Designated income (or current liability) account must first be linked with a service item before it will appear in the franchise-level COA. The Vonigo Team will link the account on their end.

Franchise Setup

To set up for the franchise, please refer to these links below:

• For Quickbooks configuration, please refer to this link here

• For Xero configuration, please refer to this link here